Generate an itemized security deposit return
Track your state's return deadline and produce a landlord-ready statement in minutes.
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Enter your move-out date above to see your deadline
Property & Parties
Security Deposit
Required in some states: NY, IL, others
Deductions
Add state + move-out date
State deposit return deadlines — and what missing them costs
The clock starts the day the tenancy ends. These are the ten most-searched states.
| State | Deadline | Penalty for missing it |
|---|---|---|
| California | 21 days | Up to 2× the deposit plus actual damages |
| Texas | 30 days | 3× the wrongfully withheld amount + attorney fees |
| New York | 14 days | Up to 2× the deposit for willful violations |
| Florida | 15 / 30 days | Forfeit the right to withhold + attorney fees |
| Illinois | 30 / 45 days | 2× the deposit plus court costs (Chicago: 2×) |
| Pennsylvania | 30 days | 2× the amount wrongfully withheld |
| Ohio | 30 days | 2× the wrongfully withheld amount + attorney fees |
| Georgia | 30 days | 3× the wrongfully withheld amount + attorney fees |
| North Carolina | 30 days | Forfeit deductions + tenant may recover fees |
| Arizona | 14 business days | 2× the amount wrongfully withheld |
Deadlines vary by lease type and city ordinance. Verify your current state statute before sending.
Deciding whether to renew instead?
Field Renewal compares the true cost of a lease renewal against a turnover — vacancy days, make-ready, leasing fees — so you know whether raising rent is worth the risk of a move-out.
Run a renewal vs. turnover comparison →Frequently asked questions
- What's required in a deposit itemization?
- Most states require a written statement that lists each deduction separately with a description and dollar amount, the original deposit (plus any interest owed), the resulting refund or balance due, and the date. Many states also require receipts or estimates for repair work, and the statement must be mailed to the tenant's forwarding address within the statutory window. Field Deposit produces all of that in one PDF letter.
- What happens if I miss the deadline?
- Missing your state's deadline usually forfeits your right to withhold anything — and often triggers statutory penalties on top of returning the full deposit. California allows up to 2× the deposit in bad-faith cases, Texas allows 3× the wrongfully withheld amount plus attorney fees, and New York allows up to 2× for willful violations. The countdown at the top of the generator tracks your remaining days.
- Does this work for all 50 states?
- Yes. The generator includes the statutory return window for every state and uses it to calculate your deadline date. The statement format — itemized deductions, deposit accounting, signature block — is accepted nationwide. Deadlines and penalties change, so confirm your state's current statute before you send.
- Can I attach photos or receipts to the PDF?
- Each deduction row has a receipt checkbox, and the generated statement lists which items have documentation on file. Photos and receipt scans aren't embedded in the PDF — attach them as separate pages when you mail the statement, ideally by certified mail so you have proof of the send date.
Security deposit itemization, done in two minutes
A security deposit itemization is the written accounting a landlord must send after a tenant moves out: every deduction listed line by line, the original deposit and any interest owed, and the refund or balance that remains. Field Deposit turns those numbers into a formal deposit return statement — a landlord deposit letter you can print, sign, and mail — without a signup, a subscription, or your data leaving the browser.
The hard part usually isn't the math, it's the calendar. The CA deposit deadline is 21 days from the end of tenancy, the NY deposit deadline is 14 days, and the TX deposit deadline is 30 days — and in each state a late or missing itemization can cost far more than the deductions themselves. Pick your state, enter the move-out date, and the countdown at the top of the generator shows exactly how long you have to send the statement.